project coordinator:

Job description:

Westhaven Solar is Northern California’s #1 dealer of successful installations of high quality residential and commercial systems. Westhaven installs clean energy equipment from the world's largest, highest-quality manufacturers and our systems are designed to last for decades.

Westhaven is looking for someone energetic, enthusiastic, can multi-task, and is detail oriented.This position provides organizational, administrative, and project support. This person will perform administrative duties, which is highly client facing and customer service related. Must be self-motivated and able to handle detailed projects independently.

Primary Responsibilities:

  • Perform various administrative functions, including maintaining client files and following up on applications, updating clients and their files, copying, planning and organizing.


  • Minimum of a high school diploma preferred.

  • Graduation from high school and demonstrated possession of knowledge, skills, and abilities gained through at least two years of office assistant/secretarial experience; or an equivalent combination of training and experience.

  • Top-tier Excel skills, with demonstrated ability to manipulate and analyze high-volume data sets.

  • Ability to pick up and run with an existing process, while also assessing and providing suggestions for process improvements.

Other requirements:

  • Highest level of customer service and people management.

  • Affinity for keen eye for details.

  • Highest standard of organization.

  • Maintain a clean and organized work space and office.

  • Preferred experience with Authority having jurisdiction (building department).

  • Preferred experience with permit coordination or permit designs.

  • Any past experience working with any utility companies.

  • Positively collaborates with employees from the department and the company.

  • Uphold, participate and contribute to the morale and spirit that is Westhaven Solar.

  • Timely follow through and completion of work within certain time frames and deadlines.

  • Experienced data entry management.

  • Highest level of confidentiality.

Physical requirements:

  • Sit, stand or bend for extended periods of time.

  • Be able to lift up to 30lbs.

  • Look at a computer screen for extended periods of time.

  • Repetitive use of hand and wrist using a keyboard, holding a pen/pencil and/or filing of documents